MINUTES
The Village of Evendale
Regular Council Meeting
December 7th, 2010
Public Hearing- Prior to the start of the Regular council meeting a public hearing regarding the 2011 budget was opened my Mayor Don Apking.
Discussion of took place regarding Ordinances #10-58, #10-58A, #10-58B and #10-58C. Differences in the ordinances were bonus payments to full time and part time employees and purchasing or lease of fire truck. Mr. Schaefer discussed the differences of leasing option and purchasing option. If the truck is purchased a General Fund transfer to Fire Service Fund would be needed and the Fire Service Fund would reimburse the General Fund over a four year period. Mr. Lohmeier brought up the bonus adjustment to full time employees. Ms. Smiley-Robertson feels that the village cannot afford to give raises this year at this standpoint but this option provides additional compensation to the employees. All council members were in favor of Ord. 10-58B which included the purchase of the fire truck and bonus payments of 1%.
A motion to close the public hearing was made by Mr. Vonderhaar, and seconded by Mr. Lohmeier and unanimously approved.
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00pm.
Roll call- The following council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Chris Schaefer, and Mr. Doug Lohmeier. Also present: Village Engineer, James Jeffers; Village of Evendale Police Chief Niel Korte; Recreation Director, Dave Nichols; Village Tax Administrator, Cindy Vaske, Assistant to the Mayor, Jack Cameron, and Village CFO George Snyder.
Mayor Apking presented the consent calendar. Mr. Vonderhaar made the motion to accept the consent calendar, seconded by Mr. Lohmeier and unanimously approved.
Committee Reports:
Finance, Administration, Recreation, Service, Engineering and GHF Committee: Receipts are up this month and projected unencumbered balance for 2010 is $12,888,000 excluding Evendale Commons. YTD cash deficit is $644,000.
Police and Fire Council Committee: Items discussed in committee meeting will be addressed during individual ordinance reading.
Mayor Apking thanked all for coming to Christmas Light-up. Council and Planning Commission met with Anchor Development to discuss making the development more successful. Monet Drive is completed but grass still needs to be planted. Glendale Milford Rd. is completed except for the bridge work, concrete and painting, which will happen in the spring. Evendale Drive and west to the interstate was temporarily paved until” Through the Valley” project is completed.
Mr. Vonderhaar presented preliminary plans of Princeton Middle School and High School.
Cultural Arts Center news: Mr. Payne’s class was well attended. Carrie Vonderhaar, Lead Photographer for Oceans Future Society, will be presenting her photography on December 17 and 18th.
Presentation of Ordinances
The Mayor presented Ord. #10-54- ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE LEASE AND AGREEMENT WITH THE GORMAN HERITAGE FARM FOUNDATION AND DECLARING AN EMERGENCY. Discussion: Mr. Schaefer discussed that his committee has met with the GHF and concluded with a five year contract. The committee would like to see a master plan for GHF within the next year. Susan VanAmerogen addressed council and stated that part of the SVP support is to help write and implement a master plan. Included in the contract is that all Evendale residents will become members of the farm. Mr. Lohmeier asked why this would be advantageous to the farm ad the village. Ms. VanAmerongen stated that by doing this GHF is hoping for Evendale residents to get more involved in the farm and in turn it would increase pride of ownership
and donors. Past successes are that admissions numbers have gone up, 2009 annual appeal raised $12,000 and sponsorship of the Evendale Quilt raised $25,000.
Mr. Vonderhaar asked some questions regarding the contract.
Mr. Lohmeier made the motion to amend the contract to a three year with an option to renew, instead of five years and seconded by Mr. Vonderhaar. Discussion: Ms. VanAmerongen commented the plan structure would have to be different in the contract. Mr. Schaefer commented that if the contract is breached then it can be re- addressed anytime. Mr. Ranz is opposed to the change because it is the 3rd reading and it should have been addressed prior to this reading. Mr. Ranz believes the GHF is on the right track. A vote was held amending the contract from a five year to three year. Yes votes by Mr. Vonderhaar, Mr. Puthoff and Mr. Lohmeier . No votes by Mr. Ranz, Mr. Schaefer, and Ms. Smiley-Robertson. Mayor Apking voted “no” to break the tie. Motion did not pass.
The third reading of Ord. #10-54 by title only was made and approved on roll call by Ms. Smiley-Robertson, Mr. Schaefer, Mr. Ranz, Mr. Lohmeier, a Mr. Lohmeier and Mr. Vonderhaar. Mr. Puthoff voted no. Ordinance #10-54 was passed.
A motion to table 10-58, 10-58A and 10-58 C was made by Mr. Schaefer and seconded by Ms. Smiley-Robertson and unanimously approved on roll call.
The Mayor presented Ord. # 10-58 B ORDINANCE MAKING ANNUAL APPROPRIATIONS FOR CURRENT EXPENSES AND FOR THE FISCAL YEAR ENDING DECEMBER 31, 2011 AND DECLARING AN EMERGENCY. A motion to read
Ord. #10-58B by title only was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 10-58 B was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. # 10-58 B as an emergency was made by Mr. Schaefer, seconded by Mr. Ranz and unanimously approved on roll call. Mayor Apking declared Ord. # 10-58 B adopted as an emergency.
The Mayor presented Ord. #10-60 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH UNITEDHEALTH CARE OF OHIO, INC. TO PROVIDE MEDICAL INSURANCE AND OTHER BENEFITS FOR VILLAGE EMPLOYEES AND DECLARING AN EMERGENCY. Discussion: Mr. Cameron explained that the Village is following the federal regulations until the adult child is 26 and then the State of Ohio regulations until the adult child is 28. Being grandfathered, because of keeping the same health care plan as last year with regards to coverage and health insurance carrier, allows the Village to charge for adult children 26-28. A motion to read Ord. #10-60 by title only was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings
of Ord. #10-60 was made by Mr. Lohmeier, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ord. #10-60 as an emergency was made by Mr. Schaefer, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ord. #10-60 adopted as an emergency.
The Mayor presented Ord. #10-61 ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. A motion to read Ord. #10-61 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-61 was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to adopt Ord. #10-61 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #10-61 adopted as an emergency.
The Mayor presented Ord. #10-62 ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. Mr. Puthoff recused himself from the vote. A motion to read Ord. #10-62 by title only was made by Mr. Vonderhaar, seconded by Mr. Schaefer and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-62 was made by Mr. Schaefer, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. #10-62 as an emergency was made by Ms. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared Ord. #10-62 adopted as an emergency.
The Mayor presented Ord. #10-63 ORDINANCE MAKING VARIOUS APPOINTMENTS TO BOARDS AND COMMISSIONS WITHIN THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY.A motion to read Ord. #10-63 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. #10-63 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. #10-63 as an emergency was made by Mr. Lohmeier, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ord. #10-63 adopted as an emergency.
The Mayor presented Ord. # 10-64 APPROVING ADDITIONAL APPROPRIATIONS N THE PHI LAMBDA PI FUND AND DECLARING AN EMERGENCY. Discussion: Phi Lambda Pi was short $1000. $25,000 was appropriate. Mr. Lohmeier asked how a purchase order is issued if there was not money available. A motion to read Ord. # 10-64 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of Ord. # 10-64 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ord. # 10-64 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ord. # 10-64 adopted as an emergency.
Other Business:
A motion to adjourn was made by Mr. Vonderhaar and seconded by Mr. Lohmeier and unanimously approved on roll call. Meeting was adjourned at 7:55.
_______________________
Mayor
Attest:
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Village Clerk
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